This dashboard currently runs for our Aurora, IL facility. To stand up the same tool for your site,
we need the four items below. A reference example from Aurora is included under each one
as a guide for the level of detail we need.
01
Facility Map
A layout of your facility showing named rooms and zones, so we can place equipment on a map the same way Aurora's is laid out.
Please send the most polished, most complete version of your facility map that you have on hand — a CAD/architectural drawing or an existing fire/evacuation plan is preferred over a rough hand-drawn sketch, if a cleaner version exists.
Mark which direction is North, if you can.
Label every room/zone by name (e.g. "Receiving," "Blast Chill," "Compressor Room").
Tell us which equipment is on the roof versus at ground level — roof-mounted units are shown separately from the interior floor map, so this distinction matters regardless of how your site is otherwise zoned.
Flag any purely mechanical rooms (compressor/equipment rooms) and any office/non-production space, if you'd like those shown differently.
Aurora, IL — Floor Plan view, straight off our live dashboard
For every piece of refrigeration/HVAC equipment that should be checked on rounds, we need:
Equipment name or type (e.g. "Rack A," "Walk-in Freezer Evaporator," "RTU-3")
Room/location it's in (matching the map from Section 1)
Manufacturer, model, and serial number
If it's a group of similar units (a rack with several compressors, a bank of rooftop units, several evaporators in one room) — each individual unit's number/tag and its own serial number if they differ
A table works well for this — one row per equipment group:
Equipment / Area
Room / Location
Manufacturer
Model
Serial #
Individual Units (if multiple)
Rack A
South Compressor Room
Hussmann
CS0208SMM
1040618201347410
Compressors 1–8, each with its own model/serial
03
Checklist Items & Standards
For each equipment type (not each individual unit) — what should be inspected, and what "passing" looks like:
Equipment Type
Item to Check
Expected / Standard
Rack A
Suction and Discharge Pressure
At or near setpoint
Rack A
Receiver Level
40–60%, should not exceed 80%
Rack A
Alarms
No Alarms
Rack A
Visual Inspection
No abnormal noise, rust, leaks, or ice buildup; cleanliness; check for hot spots
Rack A
Oil Levels at Compressors (checked per compressor, 1–8)
50%
Rack B
Suction and Discharge Pressure
At or near setpoint
Rack Condenser (A/B)
Cleanliness
Clean coils, with good airflow
Evaporators
Visual Inspection
No abnormal noise, rust, leaks, or ice buildup; cleanliness; check for hot spots; confirm fans operational
RTU
Coil
Clean coils with good airflow
RTU
Drain Lines
Clean and flowing clear
DOAS / MAU
Damper Operation
Operating normally
Blast Chillers
Alarms
None
Rack B is tracked as its own equipment entry — same four checklist items and per-compressor oil-level check as Rack A, logged independently.
If you already have a paper or spreadsheet checklist / SOP for daily rounds, the fastest path is to just send that directly instead of retyping it here — we can convert it.
04
Staff / Who Needs Access
Everyone who should be able to log entries (not just view the dashboard) needs to be added by name — each person gets their own color-coded identity.
Names and employee numbers for all RTs, AMMs, and MMs who need edit access.